The Administrative Assistant-Public Relations provides essential administrative and logistical support to the community relations team, helping with day-to-day operations, event coordination, and content organization. This entry-level position is perfect for someone looking to gain experience in marketing and communications while working in a fast-paced healthcare environment.

Key Responsibilities:

General Administrative Support

• Assist with organizing and managing marketing materials, including print collateral, promotional items, and digital assets.
• Maintain department calendars, including event schedules, content posting timelines, and project deadlines.
• Support coordination of invoices, purchase orders, and vendor communications.
• Assist in scheduling and preparing materials for internal and external meetings.
• Other duties as assigned

Marketing & Advertising Support

• Assist with social media by scheduling pre-approved content, responding to basic comments/messages, and tracking engagement.
• Proofread marketing materials for accuracy and consistency.
• Organize and maintain content library for the community relations department.
• Other duties as assigned

Event & Community Outreach Support

• Provide logistical support for community events, including setting up, breaking down, and interacting with the attendees on behalf of NARMC.
• Help coordinate internal organization events.
• Assist with vendor coordination.
• Other duties as assigned.

Internal Communications Support

• Assist in drafting and distributing internal communications and announcements.
• Help coordinate internal signage updates and ensure information is up to date across the organization.

Qualifications:

• High school diploma or equivalent required; associate’s, bachelor’s, and/or certifications in Marketing, Communications, or a related field preferred.
• Strong organizational skills with attention to detail.
• Proficient in Microsoft Office (Word, Excel, PowerPoint) and Google Suite.
• Familiarity with social media platforms (Facebook, Linked In, Instagram) is a preferred.
• Ability to multitask and manage deadlines in a fast-paced environment.
• Excellent written and verbal communication skills, with the ability to craft professional messaging, assist in content creation, and interact with internal and external stakeholders in a polished manner.

Work Environment & Physical Requirements:

• Office-based with travel to hospital clinics and community events.
• Some evening or weekend work may be required for event support.
• Ability to lift and transport marketing materials (up to 25 lbs).